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Fuel
Oil Accounts Receivable Software Package |
Complete Computer Solutions Fuel Oil Accounts Receivable (FOAR) package is an extremely flexible, easy to use receivables program.
| Fuel Oil Accounts Receivable deliveries may be scheduled as: |
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Posting deliveries and payments to FOAR is quick and efficient. In order to speed and simplify the input process, your accounts receivable transactions are divided into four separate groups. For each of these groups there is a separate input program. Therefore, the operator need only input the information which is specific to that separate group. This makes the programs both quick and simple to operate. The four basic groups are: Cash Receipts (which can optionally include a discount amount), Fuel Delivery Posting From Tickets, Meter Reading Posting, and Miscellaneous Items Posting.
Fuel Oil Accounts Receivable Summary of Capabilities
Delivery
Information:
- Delivery zone.
- Tank size and usable capacity.
- Product code (indicates product type and price).
- Degree Day (or Julian Day) factor for Spring/Summer/Fall/Winter.
- Degree day of next and last delivery.
- Date, Gallons, and Elapsed Degree days for past four deliveries.
- Delivery and billing addresses (including billing and delivery phone numbers and contact).
Credit Information:
- On-time discount and per gallon discount.
- Service plan date/service plan price for automatic billing.
- Payment Status (Budget, COD, etc.).
- Credit limit.
- Aged balances (current 30-60-90 and over).
- Last payment date and amount.
Pricing Information:
- 50 records for price codes.
- 50 records for prices and product description.
System Information:
- Maximum % over/under ideal drop.
- Optimum delivery %.
- DDHW last delivery.
- Hot Water/No Hot Water Degree Day last delivery.
- Julian day last delivery.
- Current season.
- Company name.
Easy Access Inquiry:
- CRT Inquiry - - CRT display of customer status by customer number. May be run at any time.
- Examination of Accounts Receivable Transaction records by account number on screen or printer. Shows detailed "Ledger Card" information.
- A/R total - Prints and displays up-to-date A/R total.
Automatic Transaction Processing and Reports
Standard monthly transactions include:
- Calculation of finance charge and corresponding journal.
- Automatic invoicing of expired service contracts.
| General Ledger Distribution |
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Within the C.C.S. FOAR system, there is an automatic General Ledger Distribution. Combined with the General Ledger programs (if purchased) the Fuel Oil dealer may print professional looking Balance Sheets and Income Statements. General Ledger entries are accumulated throughout the month, and can then be printed at month-end (or at any time that is convenient) in the General Ledger Distribution Report which is run from the FOAR Receivables System. These entries can then be posted automatically to your General Ledger System (if you have purchased one), or can be used as input to a manual system. |
Cardlock
A/R transactions may be automatically posted to Complete Computer Solutions
Accounts Receivable packages, or posted to
another mini- or mainframe computer system. Any of the Cardlock report data
may be exported into spreadsheet format. Complete Computer Solutions software
packages may also be run on the CFN or Pacific Pride controller making the
most of your computer investment! 