Fuel Oil Accounts Receivable Software Package
Account Receivable: Deliveries, Payments, Service Posting
Tickets: By Delivery Zone, Credit Status


Complete Computer Solutions Fuel Oil Accounts Receivable (FOAR) package is an extremely flexible, easy to use receivables program.
Fuel Oil Accounts Receivable deliveries may be scheduled as:
  • Will Call
  • Degree Day with Hot Water (DDHW)
  • Julian (deliver every X days)
  • Satellite Control/Satellite Dependent
  • Degree Day with No Hot Water (DDNOHW)
  • Meter

Posting deliveries and payments to FOAR is quick and efficient. In order to speed and simplify the input process, your accounts receivable transactions are divided into four separate groups. For each of these groups there is a separate input program. Therefore, the operator need only input the information which is specific to that separate group. This makes the programs both quick and simple to operate. The four basic groups are: Cash Receipts (which can optionally include a discount amount), Fuel Delivery Posting From Tickets, Meter Reading Posting, and Miscellaneous Items Posting.


Fuel Oil Accounts Receivable Summary of Capabilities

Delivery Information:

  • Delivery zone.
  • Tank size and usable capacity.
  • Product code (indicates product type and price).
  • Degree Day (or Julian Day) factor for Spring/Summer/Fall/Winter.
  • Degree day of next and last delivery.
  • Date, Gallons, and Elapsed Degree days for past four deliveries.
  • Delivery and billing addresses (including billing and delivery phone numbers and contact).

Credit Information:

  • On-time discount and per gallon discount.
  • Service plan date/service plan price for automatic billing.
  • Payment Status (Budget, COD, etc.).
  • Credit limit.
  • Aged balances (current 30-60-90 and over).
  • Last payment date and amount.

Pricing Information:

  • 50 records for price codes.
  • 50 records for prices and product description.

System Information:

  • Maximum % over/under ideal drop.
  • Optimum delivery %.
  • DDHW last delivery.
  • Hot Water/No Hot Water Degree Day last delivery.
  • Julian day last delivery.
  • Current season.
  • Company name.

Easy Access Inquiry:

  • CRT Inquiry - - CRT display of customer status by customer number.  May be run at any time.
  • Examination of Accounts Receivable Transaction records by account number on screen or printer. Shows detailed "Ledger Card" information.
  • A/R total - Prints and displays up-to-date A/R total.

Automatic Transaction Processing and Reports

Standard monthly transactions include:

  • Calculation of finance charge and corresponding journal.
  • Automatic invoicing of expired service contracts.
General Ledger Distribution

Within the C.C.S. FOAR system, there is an automatic General Ledger Distribution. Combined with the General Ledger programs (if purchased) the Fuel Oil dealer may print professional looking Balance Sheets and Income Statements.

General Ledger entries are accumulated throughout the month, and can then be printed at month-end (or at any time that is convenient) in the General Ledger Distribution Report which is run from the FOAR Receivables System. These entries can then be posted automatically to your General Ledger System (if you have purchased one), or can be used as input to a manual system.

 

invoiceCardlock A/R transactions may be automatically posted to Complete Computer Solutions Accounts Receivable packages, or posted to another mini- or mainframe computer system. Any of the Cardlock report data may be exported into spreadsheet format. Complete Computer Solutions software packages may also be run on the CFN or Pacific Pride controller making the most of your computer investment!
Providing the best in computer systems for the petroleum marketer.
Complete Computer Solutions
650 N Devine Road, Suite A
Vancouver, WA 98661
Vancouver (360)693-5513
Portland (503)224-4389
Seattle (206)624-8288
sales@complete-computer.com
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